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ICES REPRESENTATIVES HANDBOOK - TABLE OF CONTENTS
SECTION A -- ICES Bylaws
Bylaws (Revised 08/04/11) - 1 – 1h
ICES Code of Ethics (03/04) - 1i
SECTION B -- ICES Representatives --
Introduction (07/07) - 2
Code of Conduct (06/04) - 2a
Days of Sharing:
Day of Sharing Ideas, Hints and Suggestions (07/07) - 3
Demonstrator’s List (02/02) (7/07 Reps Hndbk) - 4
“ Demonstrations Do’s and Don’ts” by Susan O’Boyle-Jacobson (03/06) - 4a – 4b
Electing Representatives – Procedures (07/07) - 5
ICES Procedures for Local Elections (07/07) - 5a
Proxy Format (07/07) - 5b
Absentee Ballot (07/07) - 5c
Letter of Intent for Local Election Procedures (07/07) - 5d – 5e
Notification of Local Candidates (07/07) - 5f – 5g
Financial Reporting Form (Overview) – Procedures (07/07) - 6
Guidelines and Responsibilities (07/07) - 7 – 7c
Guidelines for:
Representative Meeting (07/07) - 8
Group Discussions (05/05) - 9
Logo Usage (07/07) - 10
Planning Calendar (07/07) - 11
Representative Expenses (07/07) - 12-12a
Sequence of Representative Rotation (07/07) - 13
Forms and Samples
Acting Representative Form (Master) (07/07) - Form/B1
Financial Reporting Form (Master) (05/05) - Form/B2
Representative/Alternate Update Form (Master) (04/03) - Form/B3
Representative Breakfast Form (Master) (06/04) - Form/B4
Representative Contract Form (Master) (07/07) - Form/B5
Representative Meeting Motions/Recommendations Form (Master) (04/03) - Form/B6
Representative Moderator Nomination & Acceptance Form (Master) (07/07) - Form/B7
Representative Reimbursement Request Form (Master) (05/05) - Form/B8
Representative Secretary Nomination & Acceptance Form (Master) (07/07) - Form/B9
Travel Expense Reimbursement Request Form (Master) (06/04) - Form/B10
Tracking Sheet for Finance Reporting to ICES (Master) (04/03) - Form/B11
SECTION C - ICES Representatives Activities - Forms & Samples
Representatives Activity Planning and Reporting Form (08/10) - Form/B14-14a
SECTION D - Board of Directors –
Board Committees in Brief (08/10) - 15-15b
Board Committees Related to Representatives (04/07)
International / Representative / Historical / Newsletter - 16
Nomination-Election / Bylaws / Ways & Means / Publications - 16a
Publicity / Other Help Available - 16b
Responsibilities of an ICES Board Member (04/07) - 17-17a
Responsibilities of an ICES Committee Chairman (04/07) - 18
What is an ICES Committee Report? (04/03) - 19
Board of Directors Committee Preference & Resume Form (Master) (08/10) - Form/D1-1a
Board of Directors Nomination & Acceptance Form (Master) (08/01) - Form/D2
Officer Nomination & Acceptance Form (Master) (08/01) - Form/D3
SECTION E - Chapters –
Bylaws:
International - Bylaws of the (country/area/province) Chapter of ICES (04/03) - 20-20c
Regional - Bylaws of the (region) Chapter of ICES (04/03) - 21-21f
State - Bylaws of the (state) Chapter of ICES (04/03) - 22-22d
Forms:
Applications for Change in Chapter Status:
State Chapter to Regional Chapter (05/05) - Form/E1
Regional Chapter to State Chapter (05/05) - Form/E2
International:
International Chapter Affiliation Agreement (05/05) - Form/E3
International Chapter Application (05/05) - Form/E4
Regional:
Regional Chapter Affiliation Agreement (05/05) - Form/E5
Regional Chapter Application (05/05) - Form/E6
State:
State Chapter Affiliation Agreement (05/05) - Form/E7
State Chapter Application (05/05) - Form/E8
Form SS-4 – Application for Employer Identification Number (EIN) with General
Instructions (02/06) - Form/E9-9a
SECTION F - General Information –
Maps
U.S. Area Codes and Time Zones - 23
World Time Zones - 23a
Postal Abbreviations – Domestic (05/05) - 24c
Sample Press Releases (07/07) - 25-25b
Simplified Chart of Parliamentary Procedures (07/07) - 27
Statement of Purpose for the Rep Meeting (07/07) - 28
SECTION G - Hall of Fame –
Guidelines for Choosing Hall of Fame Inductees (05/05) - 30
Hall of Fame Nomination Rules – English (02/07) - 31
Hall of Fame Nomination Rules and Guidelines – Spanish (08/01) - 32
Forms and Samples
Hall of Fame Nomination Form – English (Master) (05/05) - Form/G1
Hall of Fame Nomination Form – Spanish (Master) (04/03) - Form/G2
SECTION H - Membership –
Membership Information (07/07) - 33
How to Maintain and Increase ICES Membership (06/04) - 33a
Membership & Newsletter Expiration Dates (07/07) - 34
Publicity Ideas to Promote ICES (08/06) - 35
Forms and Samples
Membership Payment by MasterCard-VISA (Form) (06/00) - Form/H1
Membership Transmittal Form (Master) (07/07) - Form/H2
Membership Brochures, Booklets, Etc. - Order Form (Master) (05/05) - Form/H3
SECTION I - Newsletter –
Editing a Newsletter (04/03) - 36
Let’s Create a Newsletter (02/02) - 37-37a
State Newsletters (07/07) - 38-38a
SECTION J - Scholarship –
How to Apply for an ICES Scholarship and Scholarship Procedures (05/05) - 39
Scholarship Rules – in English (05/05) - 40
Scholarship Rules – in Spanish (03/01) - 41
Teacher Guidelines Approved by Board (05/05) - 42
Teacher Guidelines Approved by Board – in Spanish (8/00) - 43
Teachers for Scholarship Recipients – ICES Approved - in English (06/04 & 07/07) - 44-44d
Teachers for Scholarship Recipients – ICES Approved - in Spanish (06/04 & 07/07) - 45-45d
Forms:
Approved Teacher List Application with Letter Example – in English (05/05) - Form/J1-1b
Approved Teacher List Application with Letter Example – in Spanish (05/05) - Form/J2-2b
Scholarship Application with Letter Example – in English (Master) (05/05) - Form/J3-3b
Scholarship Application with Letter Example – in Spanish (Master) (05/05) - Form/J4-4b
SECTION L – MINUTES/RECAP
FORMS SUMMARY and INDEX
Acting Representative Form (Master) (07/07) - Form/B1
Board of Directors Committee Preference & Resume Form (Master) (07/07) - Form/D1-1a
Board of Directors Nomination & Acceptance Form (Master) (08/01) - Form/D2
Chapters:
Applications for Change in Chapter Status:
State Chapter to Regional Chapter (05/05) - Form/E1
Regional Chapter to State Chapter (05/05) - Form/E2
International Chapter Affiliation Agreement (05/05) - Form/E3
International Chapter Application (05/05) - Form/E4
Regional Chapter Affiliation Agreement (05/05) - Form/E5
Regional Chapter Application (05/05) - Form/E6
State Chapter Affiliation Agreement (05/05) - Form/E7
State Chapter Application (05/05) - Form/E8
Form SS-4 – Application for Employer Identification Number (EIN) with General
Instructions (02/06) - Form/E9-9a
Financial Reporting Form (Master) (05/05) - Form/B2
Financial Reporting Tracking Sheet - to ICES (Master) (04/03) - Form/B11
Hall of Fame Nomination Form – English (Master) (05/05) - Form/G1
Hall of Fame Nomination Form – Spanish (Master) (04/03) - Form/G2
Membership Payment by MasterCard-VISA (Form) (06/00) - Form/H1
Membership Transmittal Form (Master) (07/07) - Form/H2
Membership Brochures, Booklets, Etc. - Order Form (Master) (05/05) - Form/H3
Officer Nomination & Acceptance Form (Master) (08/01) - Form/D3
Representative/Alternate Update Form (Master) (04/03) - Form/B3
Representative Breakfast Form (Master) (06/04) - Form/B4
Representative Contract Form (Master) (07/07) - Form/B5
Representative Meeting Motions/Recommendations Form (Master) (04/03) - Form/B6
Representative Moderator Nomination & Acceptance Form (Master) (07/07) - Form/B7
Representative Reimbursement Request Form (Master) (05/05) - Form/B8
Representative Secretary Nomination & Acceptance Form (Master) (07/07) - Form/B9
Scholarship Application with Letter Example – in English (Master) (05/05) - Form/J3-3b
Scholarship Application with Letter Example – in Spanish (Master) (05/05) - Form/J4-4b
Scholarship-Approved Teacher List Application w/Letter Example – in English (05/05) - Form/J1-1b
Scholarship-Approved Teacher List Application w/Letter Example – in Spanish (05/05) - Form/J2-2b
Travel Expense Reimbursement Request Form (Master) (06/04) - Form/B10
